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System Board Minutes -Oct. '09


Potter-Tioga Library System
Regular Meeting
Galeton Public Library
Galeton, PA
October 13, 2009

The Regular Quarterly Meeting of the Board of Directors of the Potter-Tioga Library System was called to order by President Jeff Wilkinson at 7 PM.

Present:              
Blossburg:                          
Coudersport:                     Jane Metzger
Elkland:
Galeton:                              Sue Williams, Darlene Jackson
Genesee:                            Ruth Davis
Knoxville:                            Eugene Seelye
Mansfield:                          Danice Trindell
Shinglehouse:  
Ulysses:
Wellsboro:                          Lynne Coolidge
Westfield:                           Jeff Wilkinson
System Librarian:             Laurie Shear

After introductions, the Minutes of the July 14, 2009, meeting were approved as presented upon motion by Danice Trindell, seconded by Ruth Davis.

Ben Olney was unable to attend the meeting, so his presentation about the Community Foundation for the Twin Tiers will be scheduled at a later date.

Because of the late passing of the PA state budget, the System budget committee has not met. They will meet in the near future and email or send hard copies to all Board members for comment and approval. The 2010 budget will be reviewed at the January meeting.

The President appointed all Board members to act as the Search Committee for a new System Librarian replacing Laurie Shear. Their first meeting will be at 7 PM, Monday, November 2, 2009 at the Galeton Public Library.

Librarian’s Report:
-Circulation statistics for the 2nd quarter, 2009 were reviewed.
-Financial summaries were reviewed.
-System standards were firefly reviewed, but no change is recommended now.
-Revised Local Effort figures for System libraries were distributed.
-Attendance at North Central District meeting resulted in learning of a variety of cuts that will  probably affect system libraries.
-New standards for completing 990 forms were presented. It will be necessary for the System board to approve them as well as individual libraries in the system. They included sections on whistle blowers, conflict of interest for Board members and document destruction and retention. Lynne Coolidge moved the Board approve the new standards, seconded by Sue Williams and carried.
-After discussion, Ruth Davis moved that Laurie transfer Contingency Account funds from Ameriprise to the Northwest Bank where other System accounts are located.

News from member libraries was shared.

The next meeting of the Board will be at 10 AM, January 9, 2010 at the Green Free Library in Wellsboro.  

Refreshments were enjoyed by attendees.

                                                                                                                Respectfully submitted,

Eugene A. Seelye, Secretary